Message from the Branch Chairperson

It is my great honor to serve as the Chairperson of the IEEE BUBT Student Branch, Bangladesh University of Business and Technology (BUBT). I would like to sincerely thank and warmly welcome to the elected body and the members of IEEE BUBT SB. This branch has been established to foster technological innovation and excellence for the benefit of humanity and for the advancement of technical professionalism. Our aim is to provide students with opportunities to learn, share and innovate in the different fields of sciences and technology.

Student Branch has made a tremendous effort in motivating students and giving them the right opportunities to lead so they can make most of their talent. This platform will offer a rich scientific program of highest quality and intends to bring together engineers and practitioners.

Tamim Ahmed
Chairperson
IEEE BUBT Student Branch

Constitution

The IEEE BUBT Student Branch of Bangladesh University of Business & Technology (BUBT) is a non-profit membership organization dedicated to promoting professionalism among power engineering students and is a student chapter affiliated with the Institute of Electrical and Electronics Engineers (IEEE).

Article I – Name

Section 1: Name

The organization’s title will be IEEE BUBT Student Branch at Bangladesh University of Business & Technology (BUBT).

Article II – Purpose

Section 1: Purpose

The purposes of the be IEEE BUBT Student Branch shall be as follows:

1. To promote excellence in engineering and the role of engineers in developing the quality of life.
2. To encourage professionalism and professional registration among power engineering students and engineering staff, and to instil a code of engineering ethics in the engineering community.
3. To develop and implement activities that promoting awareness of career opportunities and the role of professional engineers in society.
4. To provide orientation and guidance for new power engineering students by providing a communication link with other students and an opportunity to work for common goals.
5. To work as a coordinating body with other technical societies on campus to produce integrated extra-curricular activities particularly
6. To develop the funds necessary to achieve these purposes.
7. To uphold the vision and traditions of Bangladesh University of Business & Technology (BUBT).
8. To engage in such other activities as might be consistent with and reasonably related to the purposes previously described in this Article.

Section 2: Compliance

The IEEE BUBT Student Branch shall be in accordance with the Constitution and Bylaws of the IEEE.

Article III – Membership

Section 1: Full Membership shall be limited to undergraduate and graduate students of the Bangladesh University of Business & Technology (BUBT).

Section 2: Full Membership shall consist of Student Members and Graduate Student Members of the IEEE.

Section 3: Branch Members consist of Full Members and Honorary Members.

Section 4: Membership and participation in the Branch activities shall be free from discrimination based on any and all of the following: gender, race, religion, disability, or harassment orientation.

Article III – Officers

Section 1: The Officers of the Branch shall be:

• The Chairperson
• The Vice-Chairperson 
• General Secretary
• Joint General Secretary
• Treasurer
• Webmaster
• Event Coordination Team
• Graphics Team
• Content writing and promotion team
• Media Team
• Public Relation Coordination Team
• Logistic Coordination Team
• Membership Development Coordination Team

Section 2: Only Full Members who are undergraduate or graduate students in Faculty of Engineering & Applied Sciences (FEAS) in good standing shall be eligible to hold office. Only one Officer position can be held. Honorary Members shall not be entitled to vote or to hold office.

Section 3: The term of office shall be one year and shall begin on January 1 of each year.

Article IV – Executive

Section 1: The management of the affairs of the Branch shall be in the hands of the Executive, consisting of the Officers of the Branch and the Branch Counselor, who is appointed by the IEEE. The Branch Chair shall also chair the Executive.

Section 2: The Executive shall be the governing body of the Branch and shall transact all business it deems advisable, including the filling of vacancies in offices, authorization of expenditure, etc.

The duties of the Executive include but are not limited to:

• Operating the day-to-day affairs of the
• Acting as liaison between the Branch and any outside
• Submitting one annual report per Executive
• Recruiting volunteers’ assistance as deemed
• Submitting a written report to the Executive for all events for which he/she was responsible for, within 2 weeks of each

Article V – Duties of Officers.

Chairperson:

• The Chairperson ensures all actions required for the smooth operation of the organization are accomplished.
• This person is also responsible for mediating problems within the organization as well as giving a clear and precise vision of future development.
• This person shall certify that officers are meeting or exceeding goals set forth for each semester.
• Hold regular meetings of the Branch Executive Committee.
• Complete Annual activity report to IEEE Nationals.
• Report officers via vtools to IEEE Nationals.
• Name is on the bank account.
• Ensure a smooth transition between new administrations.

Vice-Chairperson:

• The role of the Vice- Chairperson is to assist the Chairperson in his/her tasks and duties.
• The Vice-Chairperson also helps in the recruitment of new members and helps advertise the organization.
• This person also helps the other members with their duties when the need arises.
• Perform all functions of the branch Chairperson if the branch Chairperson is absent.

General Secretary:

• Keep detailed minutes of each meeting.
• Maintain the membership roster (active and non-active.)
• Be responsible for all correspondence.
• Maintain a binder of all board activities and email outlines, flyers, etc.
  Arrange for an orderly transfer of records.

Joint general secretary:

• Assisting the General Secretary in managing club affairs.
• Coordinating communication between club members, committees, and external parties.
• Assisting in organizing and documenting club meetings, including preparing agendas and minutes.
• Participating in decision-making processes and contributing to the overall direction of the club.

Treasurer:

• Maintain the appropriate financial accounts and ensure all documents are accurate and up-to-date.
• Ensure the new Chairperson, Counsellor, and/or new treasurer have signatures on the account
• Prepare an annual budget report to be sent to IEEE nationals
• Oversee all fundraising efforts
• Arrange for an orderly transfer of all financial records to the incoming treasurer.

Webmaster:

• Administrator on all of the organization’s internet platforms i.e., website, Facebook, Instagram, LinkedIn, YouTube etc.
• Keeping all of the content on the website and social media platforms up-to-date.

Event coordination team: 

• Collaborating on event ideas, themes, and venue selection.
• Creating, negotiating, and managing event budgets.
• Overseeing event operations and addressing issues.
• Assessing event success, gathering feedback, and identifying improvements.

Graphics team:

• Creating posters, flyers, and banners for club events.
• Designing visuals for social media posts and announcements.
• Creating signage and multimedia displays for events.
• Collaborating on visually appealing website layouts and graphics.

Content writing and promotion team:

• Developing materials and engaging with the community to advertise events.
• Writing engaging content for various platforms to attract and inform audiences.
• Creating exciting event materials to generate interest among members and the community.
• Crafting and scheduling content for consistent engagement on social media.
• Designing newsletters to keep members updated on club activities.

Media Team:

• Capturing and creating visual content for events and promotions.
• Editing and producing engaging videos to showcase club activities.
• Managing remote participation and expanding event reach through live broadcasts.
• Collaborating on multimedia content to support club communication.
• Providing skill development for multimedia production within the club.

Public Relation Coordination Team:

• Dealing with the speakers and advertisements about events.
• Brand Representation: Ensuring consistent communication of club values and mission.
• Collaborating on marketing efforts to promote club events.
• Executing campaigns to attract new members and engage the audience.
• Maintaining and engaging with other universities’ clubs.

Logistic Coordination Team:

• Tracking expenses and optimizing costs for logistics.
• Securing venues and ensuring compliance with policies.
• Procuring and managing event essentials.
• Arranging transportation for members and materials.
• Overseeing event space preparation and cleanup.

Membership Development Coordination Team:

• Attracting new members through campaigns and events.
• Keeping members informed via newsletters and social media.
• Gathering and addressing member input for improvement.
• Planning and executing initiatives to increase membership.
• Facilitating connections and collaboration among members.
• Offering resources for member skill advancement.
• Enhancing perks to encourage participation and renewal.

Article VI – Activities

Section 1: Planning

The Branch Leadership is responsible for creating a tentative schedule of Branch activities for the duration of a semester prior to the start of that semester. The schedule shall declare meeting times, dates of activities, and the schedule of related events. This schedule shall be dictated primarily by the Branch Leadership with the review of Branch Counsellor.

Section 2: Officer Meetings

Officer meetings shall be held once a week to oversee scheduled events and coordinate upcoming activities. The objective of the officer meetings is to allow the Branch Leadership to plan and decide on upcoming Branch activities. Officer meetings allow each Branch Leader to share open ideas on branch decisions while the President holds jurisdiction. The officer meetings are held exclusively to the Branch Leadership.

Section 3: General Meetings

General meetings held biweekly to promote the Branch and relevant material. General meetings seek to recruit new members of the Branch while offering insight on Branch developments and its related fields. Exemptions of general meetings may occur during university holidays and breaks. General meetings are open to the public.

Section 4: Other Activities

The Branch Leadership may offer other Branch related activities in compliance with all rules and regulations of the governing bodies. These activities may include company tours, regional events, Branch conferences, and developments in research/skills of the Branch.

Article VI – Amendments

Section 1: Amendment Process

In order to amend this Constitution, potential amendments shall be submitted to Branch Officers for review. If deemed appropriate, the Branch Officers will then subject the potential amendments for review by the Branch Membership. After a two-thirds vote in favour of the amendment, the amendment will be reviewed once more by the Branch Officers who will then decide with their own vote. If a two-thirds vote in favour of the amendment by the Branch Officers is found, then the amendment will officially be joined to this Constitution.

If the potential amendments fail either by the vote from the Membership or by the vote from the Officers, it will be shelved for the duration of two weeks in which a Member, be that an Officer or not, of the Chapter may submit it for review of the Branch Officers to begin the process once more. Upon failing either vote a subsequent time, the potential amendments will be shelved for the duration of one year in which only an Officer may bring it up for vote once more until the period of one year has passed.

Article VII – Bylaws

Section 1: Existing Documents

The Branch officers will maintain a set of governing rules, which will be called the “Bylaws.” These will provide further explanation of the internal rules and regulations as referred to in the Constitution.

Section 2: Modification

The Branch officers can modify the contents of the Bylaws with a majority approval of the e-board. These modifications must be discussed at the official meetings and after a successful vote will be taken into effect immediately.

Article VIII – Dissolution

Section 1: Terms of Dissolution

The Branch shall dissolve upon request of Bangladesh University of Business & Technology (BUBT).

Section 2: Disbursement of Funds

In the circumstance of Dissolution of the Branch, any financial accounts held by the Branch will dissipate. Any outstanding debts will be paid and any remaining funds will be donated to Bangladesh University of Business & Technology (BUBT).

Article IX – Finances

The IEEE BUBT Student Branch at Bangladesh University of Business & Technology (BUBT) shall have an off-campus bank account through any bank. All funds will be stored in this bank account. The names on the bank account will be the Chairperson’s, the Treasurer’s, and the Counsellor’s. The treasurer and the Chairperson will be in charge of the finances. This organization will follow and be subject to all University policies, procedures, and practices regarding student organization accounts and finances.

Article X– Ratification

Ratification of the original constitution will be achieved by a majority vote of the acting officers, as well as the approval of the current Counsellor.

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